The following message from a district manager to her boss submits recommendations for launching an employee suggestion plan. However, her enthusiastic message suffers from excessive
exuberance, wordiness, lack of parallelism in its list, poor proofreading, a dangling modifier, and other writing faults that require correction.
Your Task: Edit the following by copying the letter below into a new MS Word document with the proper assignment caption and either (a) correcting at your computer using the MS Word feature Track Changes or (b) printing the new MS Word document, marking the errors using proofreading marks in Appendix C of the textbook, scanning the marked document for submission. Hint: You should make about 30 edits.
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To:
Kenzie Fitzgerald
From: Corinne Yu
Subject: Launching an Incredibly Successful Employee Suggestion Program!
Kenzie,
Due to the fact that you recently asked me to provide ideas for encouraging employees to make suggestions, I am absolutely delighted to submit the following. You noted that a high level of employee engagement is linked to increased profitability, productivity, and employees are retained longer. I agree totally and completely! After conducting research and interviews, the following ideas came to me on how to make a start for such a program:
• Obtain senior management buy-in. To make any suggestion program successful, we must first gain the support of the CEO and all upper management. They must get behind the program and help communicate why it is important to employees as well as to the business.
• A promotion plan must be developed. Next we must give the program a name and create initial buzz with a fun launch. Perhaps including a party.
• Agree on incentive. A basic fundamental of any suggestion program is the right mix of incentives to encourage employees to share there ideas. Some employees respond to cash prizes, others like perks such as a month of free parking near the front door. One company found that a hand written thank you message from a manger or a mention on the intranet provided sufficient reward for ideas that were good.
• Educate employees. The program will never be successful if we are not able to train employees about what types of ideas are sought. A pilot program would be a good idea.
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A suggestion review team must be set up. All key departments need to be represented with members to review those ideas and evaluate them as well.
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I have many more incredible ideas for launching a suggestion program because I feel that such a program could be very, very successful for our organization. May I make an appointment to discuss these ideas with you farther? I suggest that we actually give serious consideration to taking initial steps to launching a suggestion program.
Best,
Corinne Yu
District Manager